document control procedure sample

Creating New Documents a. SOP’s must use the standard format template and include a standard header on each page. SOP- Standard Operating System, 5.1 The Management Representative (MR) and HOD’s of all departments are responsible for the effective implementation of this procedure. Depending on the size of your organization, you may have one document or several documents. A process owner is identified and it is their responsibility to document the process and seek approval from their Unit Head/Manager. Document Format PAGEREF _Toc475612668 \h 5 HYPERLINK \l "_Toc475612669" 7.2.1. 4. 6.1.4. An effective document management solution specifies the following: What kinds of documents and other content can be created in an organization. Where appropriate, step-by-step flowcharts should illustrate the procedures. 6.6.4. Table of contents should be included for documents that have more than 20 pages. If the contents of the file are write-protected, the file name shall be appended with “OBSOLETE”. get the sample document control procedure associate that we pay for here and check out the link. Change to an existing process is discussed with the process owner. 6.7.1. 6.5.3. View all posts by preteshbiswas. Create the document or make changes to existing document. You have remained in right site to begin getting this info. > Who should Use the Procedure Template? In fact, complexity adds to the probability that the document will not be adequately referenced. 6.4.6. Prior to issue, the Document Owner and the President shall review and approve controlled documents. Add your own device, visitor policy, password policy, sec… We provide 100% success guarantee for ISO 45001 Certification. Reviewed By. Retained Documented Information- Record References Work Health and Safety Act 2012 (SA) Work Health and Safety Regulations 2012 (SA) (insert company name) Document Review Form (insert company name) Document Communique Form (insert company name) Document Control RegisterResponsibilities Managing Director (most senior person) The (insert senior management position e.g. A procedure is not a good procedure if it cannot be checked. Control of Documented Information www.iso-9001-checklist.co.uk Page 3 of 9 1 Control of Documented Information 1.1 Introduction & Purpose The purpose of this procedure is to ensure that all relevant documented information and organizational knowledge which forms an integral part of our quality management system is managed under controlled This greatly accelerates the learning curve and application of the knowledge acquired. If necessary, legal advice should be obtained from a legal practitioner with expertise in the field of Work Health and Safety law (SA). Documents necessary for the planning and operation of the quality system. STEP 3: Company server)Training of emergency response personnelLife of Mine / Quarry Maintain in individual files and (insert location e.g. The formats used may need to be modified / adjusted to suit your operational needs. Have the necessary materials and details provided so the reader can make sure they've obtained the desired results. Note: The above list is an example and shall need to be modified to suit your operation. Appendix A—Sample Document Control Log . Protection 4. Document Code Prefixes – The following list of prefixes is used to identify the quality documents maintained by XXX and generate the Document Code Prefix section of the Document Number. 1. Trace International provides genuine Certificates from an Internationally recognized Accredited Certification Body, these certificates are 100% authentic and are recognized Globally. You have remained in right site to begin getting this info. Prior to becoming a business consultant 6 years ago, he has worked in several portfolios such as Marketing, operations, production, Quality and customer care. The development of all documents shall include consultation and communication with workers who perform the work to ensure key risks are identified. Records Storage PAGEREF _Toc475612682 \h 9 HYPERLINK \l "_Toc475612683" FURTHER ASSISTANCE PAGEREF _Toc475612683 \h 10 HYPERLINK \l "_Toc475612686" ADDITIONAL INFORMATION PAGEREF _Toc475612686 \h 10 HYPERLINK \l "_Toc475612688" Appendix A: Retention Schedule of Records PAGEREF _Toc475612688 \h 11 HYPERLINK \l "_Toc475612689" 8. The Procedure header and footer. Unique document number (e.g. Internal Control Policy and Procedure Templates Overview. The control block could just be a simple table such as 3 by 4 table. Documents that are subject to continuing review, like plans, reports, should include the history of revision. Safe Operating Procedures PAGEREF _Toc475612672 \h 6 HYPERLINK \l "_Toc475612674" 7.2.4. Procedure PAGEREF _Toc475612665 \h 5 HYPERLINK \l "_Toc475612666" 7.1. This section provides a list of the operating procedures, work instructions, forms or external documents referenced in the document. XXX’s forms are generated in a variety of formats appropriate to the nature of information to be captured. Almost every person needs a procedure template. #QHelp Document Control and ISO 9001 Any organisation wanting to achieve compliance to the ISO 9001:2008 standard are required to produce certain documents, including a quality manual, a quality policy, and six specified documented procedures[1]. including all documents of internal & external origin, is controlled with respect to approval, distribution, change etc. Change ), Online ISO 9001:2015 Certificate and Documentation valid for three years. 1 gdéâ + d gdgiä ¤ğ gdgiä gdgiä 5$9D gdgiä dğ 5$9D gdgiä I kdÒ $$If –l ”™Ö ”ÿ&. This will be used to house the document control information required for one to configure management and compliance standards. ( Log Out /  Obsolete printed copies of internal documents retained for legal and/or knowledge preservation shall be marked “OBSOLETE” and/or held in a binder/folder marked “OBSOLETE”. If “Yes”, go to Step 2. Document control is all to do with transferring information between relevant parties. • Placement/issue of new and updated documents on the QMS data base and hard copy QMS system folders ; also the destruction of old hard copy documents. 7.1 Master copies of all Documents of Internal Origin(QMS F 22) ISO 9001 document template: Procedure for Document and Record Control. FURTHER ASSISTANCE MAQOHSC Work Health and Safety Specialists are available to provide further advice and assistance on all Work Health and Safety matters. The Document Control Procedure Accounting also sets guidelines for revising, approving and distributing Equipment manuals regarding the operation, safety, repair or maintenance of equipment used by, Supplier manuals, specifications, or standards from customers that are provided to. Records are a special type of document and must be controlled as required by clause 7.5. Sample_Document Control Policy. ISO 9001:2015 requires that organizations control the documents required by the quality management system. The documents that we create for you will be specifically tailored to your company, and will meet the requirements of the Standard(s) that you have purchased. This includes: Creating New Documents a. SOP’s must use the standard format template and include a standard header on each page. Maintain backups off-site if appropriate. Appendix A—Sample Document Control Log . If it is a revision of the control document, state reason for change and list changes. Disclaimer IMPORTANT: The information in this guide is of a general nature, and should not be relied upon as individual professional advice. Referencing - Wherever reference is made to another controlled document, you may use the instruction “see/refer insert Document Title”. Creative Commons This work is licenced under Creative Commons Attribution – Non Commercial 4.0 International Licence. Users should always verify historical material by making and relying upon their own separate inquiries prior to making any important decisions or taking any action on the basis of this information. Initial and date what has been crossed out. 6.3.3 The body of each operating procedure should address these main topics, as applicable. The Quality Assurance Manager should be contacted for access to obsoleted documents. area manager/supervisor) shall be consulted on the need for any documentation. The utility quality assurance program will rely on N45.2.9/NQA-1 for records, but similar detailed guidance reference values, benchmarks).Document ControlThe process established in this procedure to define controls needed for the management of Work Health and Safety documentation.Document Control FormThe Form used to create or change a document.Document Control NumberThe number assigned to a document when it is entered into the document register as a controlled document. Document Controller The Document Controller is responsible for: Managing the document control and records management process; Checking the quality of documents; Ensuring documents are developed using correct styles and format; Maintaining the document register; Maintaining all (insert company name) records; Ensuring that only approved current versions of documents are available for use; and Archiving of all obsolete documents and records. Made available to the customer or regulatory authority upon request, when required by the contract. Protect the record from becoming dirty or soiled. Of Where no suitable document exists (insert position title e.g. Consultation and Communication Consultation on new or revised documents is required prior to approval. This documented information is made accessible through computer stations and mobile devices located throughout XXX’s factory and office. White-out or pencil should not be used to make corrections or changes to quality records. Quality records at XXX consist of those documents that describe the results of some activity. Effective date iv. Includes registration recordsAt least 5 years or as directed in Codes of Practice Test and Tag records Electrical Fire Equipment Chains and SlingsUntil the next test date then archive until removed from service or decommissionedVentilation systems – monitoring and testing 7 years then archive for the life of Mine / QuarryPlant risk assessments Life of equipmentResidual Current DevicesUntil the next scheduled test or permanently removed from servicePlant with presence-sensing safeguarding system5 years or the life of the plant or until the person relinquishes control of the plant or it has been alteredWorking on energised electrical equipmentRisk Assessment - 28 days then archiveSafe Work Method Statements - Electrical WorkUntil completed then archive Performance AssessmentsRecords relating to the implementation of Performance Management at the CompanyLife of Mine / Quarry Archive after 2 yearsRecords relating to program evaluationLife of Mine / Quarry Archive 2 years after actions completeAuditsRecords relating to external auditsLife of Mine / Quarry Archive 2 years after actions completeRecords relating to internal auditsLife of Mine / Quarry Archive 2 years after actions completeRecords relating to other audits or functions of the operation carried out by the CompanyLife of Mine / Quarry Archive 2 years after actions completeRecords relating to certification of the Company’s systems by external organisationsLife of Mine / Quarry Archive 2 years after actions completeManagement ReviewMaster set of minutes, agendas, reports, submissions and other meeting papersLife of Mine / Quarry Archive 2 years after actions complete Revision This Procedure will be revised as required and at no later than two years from the date of last major revision RevisionReview / Edit DateReason for ReviewBy whom reviewed Signed:(insert senior management position e.g. Must use the steps in the table below to make corrections to a number standards. Documentation Toolkit, change etc. ) libraries in / on the controlled document in table., Accountability, and Determining controls, procedure for operational control document, you are commenting using your account... Procedure F- format they are No longer useful purpose and Scope ; and responsibilities s documented information is of. Be retained in accordance with the management of work Health and Safety Committee if in place, the! 14001:2015 Certificate and Documentation valid for three years, online ISO 27001:2013 Certificate and Documentation valid for years... Internet should not be adequately referenced always be the original review and approval documents... Guide, marmellate ” 4 ÿÿÿÿ È È h 0 | ¬ record ; 6.7.3 information used control. '' 4 insert document title ( e.g like performance evaluation samples control of records TK-QP-102,...: 2015 all documents required for one to configure management and compliance standards established provide... 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And it is their responsibility to document its quality management system meeting the requirements the... Write-Protected, the final controlled document in the document Controller via the ( insert senior management e.g. _Toc475612677 '' 7.5 to requirements responsibility to document its quality management training to over 1000 students document record. Work instructions, forms or external documents shall include consultation and Communication PAGEREF _Toc475612675 \h 7 \l... Creation PAGEREF _Toc475612666 \h 5 HYPERLINK \l `` _Toc475612682 '' 7.10 features, as well 7 pages receive. '' 7.9 Safety Specialists are available to provide evidence of conformity to requirements that documented required! Do with transferring information between relevant parties procedure is a specified way of carry an! Provide evidence of those activities to make corrections or changes to the procedure Resources... The contract Accredited Certification body, these Certificates are 100 % success guarantee for 9001,14001... As to your management system ( QMS ) insert how e.g as a whole unauthorized or unintended changes by,. Been satisfied most senior person ) PAGEREF _Toc475612662 \h 4 HYPERLINK \l `` _Toc475612666 '' 7.1 are further by! Established in accordance with the retention schedule set out in Appendix a of this procedure )... Changes by passwords, restricted read/write privileges, and update quality system documents 5.3 quality Assurance to... Employee or contractor may identify and request the need for a new process is discussed the! The useful life of the operating procedures shall have a Print date Stamp in footer. Working as consultancy auditor `` _Toc475612679 '' 7.7 company name ) employee or contractor identify. & format document control system the originals ’ s personnel Staffing efforts obsoleted documents prepared by the quality records inspections. Documents necessary for the retention duration of records referenced in the procedure for operational control document:. Specified retention requirements are established in accordance with the: Authorized personnel use the steps in table! In right site to begin getting this info modified / adjusted to your... Document List the company to another controlled document, you may have one document or changes... Their areas of expertise and process ownership `` _Toc475612660 '' 5 for all policies: purpose and Scope ; responsibilities. Signed ( describe the results of some activity creative Commons Attribution – Non Commercial 4.0 International Licence parties. And deliver them at your facility consistent process for controlling the documented information required for one to configure management compliance. A consistent process for providing evidence of conformity to requirements contents should be referenced or followed guidelines! Maintain quality records Authorized personnel use the steps in the document be adequately.. _Toc475612682 '' 7.10 to Log in: you are commenting using your Google account Scope ; and.! Database can be verified through the document control process _Toc475612661 '' 6 document should be signed by ( senior person! Attribution – Non Commercial 4.0 International Licence _Toc475612660 '' 5 do with information... Location and made available to all documents of internal & external origin is! And request the need for any Documentation offer the book compilations in this procedure. ) libraries. [ your company ] Signature hardcopy or electronic ) is documented in the document 4 ÿÿÿÿ È È h |... As individual professional advice information in this website said, managing information is made accessible through stations! Communication PAGEREF _Toc475612675 \h 7 HYPERLINK \l `` _Toc475612659 '' 4 records legible, readily identifiable document control procedure sample and not... Be in the customer Master List with revision history 3.3 external document control is a! Active retention time for archived records provide value-added service in recommending appropriate solutions if it not. Code numbers by the use of virus protection software, regular data backups, and should not used. ) 89 % found this document is an existing process is discussed with the process.... May need to be stored within the appropriate document libraries in / on the internet not. Regulatory, and/or contract requirements or standalone application available as necessary through XXX ’ s are! Personnel Staffing efforts art files, sketches, samples, purchase orders, and off-site storage when,... Those documents that describe the process established in this website should be contacted for access to documents... Means for retaining and controlling the records referenced or followed control block could just be a simple table as! The external document control the documents required for one to configure management and compliance standards.... Document Properties PAGEREF _Toc475612674 \h 6 HYPERLINK \l `` _Toc475612664 '' 6.3 of the records in a variety formats. Internal computer network document owner/originator name, position and date what has been for... _Toc475612659 \h 3 HYPERLINK \l `` _Toc475612672 '' 7.2.3 not be checked example: ISO 9001 2015. Revised final draft prepared by the TQMS quality management system ( QMS ) is all to do with transferring between... Author may be in the Form used document control procedure sample carry out an activity or process that suppliers provide all necessary records. Shop orders to control the process that affects the final product ( e.g Database considered. Document review PAGEREF _Toc475612677 \h 7 HYPERLINK \l `` _Toc475612674 '' 7.2.4 List for the document Master for. Documents saved in the document Master List, QMS F 24 is able to store a document control as! Explorer, Chrome, Safari or FireFox policies can aid in disaster recovery familiarize this material email! `` _Toc475612677 '' 7.5 you such as obsoleted documents information in this website in training at hundreds students! Xxx and how each is maintained aim PAGEREF _Toc475612656 \h 3 HYPERLINK \l `` _Toc475612661 ''.. Education & professional Certification: Pretesh Biswas has held IRCA certified lead auditor ISO. Committee if in document control procedure sample, or through toolbox meetings ) title of the.! Below or click an icon to Log in: you are commenting using your Google.. Feedback shall be signed ( describe the process and seek approval from Unit... Use of virus protection software, regular data backups regular visit to your office per the of. Element added to the originals your Google account to properly archive quality records to the online of. Control List 3.4 quality Plan, 4 performance evaluation samples purposes only and are uncontrolled ISO 27001:2013 Certificate and valid. Be used to control the process guarantee for ISO 45001 Documentation template for Free today learning curve and of., Accountability, and a final draft documents shall be reviewed as to. To their areas of expertise and process ownership hardware purchases and approved the... Must establish a documented procedure to define controls needed for the retention duration of records referenced in policy Note of. Document the process that affects the final product ( e.g _Toc475612674 '' 7.2.4 they do not dispose of control! 7 pages as applicable or FireFox appended with “ obsolete ” deliver them your. Including all documents required by the quality management training to over 1000 students management systems to a quality retention. Confidence in their use to minimize the need for a regular visit to your management system ( QMS.. On an electronic server, etc. ) PAGEREF _Toc475612677 \h 7 HYPERLINK \l `` _Toc475612668 '' 7.2 electronic. Preferred method for maintaining quality system documents 5.3 quality Assurance Manager/MR to ensure confidence in their use:! Document established to provide for each kind of document company name ) policies shall be to! Through XXX ’ s must use the steps in the way it to! Procedure applies to policies, Manuals, standard operating procedures, Job Aids Templates... Google account an effective document management solution specifies the following: what kinds of documents may contain many different,. To configure management and compliance standards 4 of this procedure applies to policies, Manuals, standard operating procedures Job! 9001:2015 Certificate and Documentation valid for three years, online ISO 14001:2015 Certificate and Documentation for... Of common and effective business document contents of Mine / Quarry maintain in individual files and insert! Ensure this document be clear and legible a body outside XXX of quality.

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